Regulatory Knowledge Base
A structured, searchable home for regulatory knowledge
A structured, searchable reference of the regulatory obligations, guidance and internal interpretations the programme relies on — kept current and linked to the policies and controls that put it into practice. Every firm accumulates hard-won regulatory understanding: what a rule requires, how the firm reads an ambiguous provision, which guidance applies where. Too often that knowledge lives in people's heads, in scattered documents and in old email threads, so it is lost when someone leaves and inconsistent while they stay. OnyxOne Regulatory Knowledge Base turns that understanding into a governed, connected reference — one place where the firm's regulatory knowledge is captured, kept current and tied to the policies and controls it drives.
How it works, visually
The layered platform architecture — how sources, engines, controls, reporting and the audit trail connect.
The problems this module solves
The operational realities that make this hard for compliance and risk teams today.
Regulatory knowledge lives in people's heads
How the firm interprets a rule, which guidance applies, why a provision is read a certain way — much of it exists only as institutional memory. When an experienced person leaves, the understanding leaves with them, and the firm relearns what it already knew.
The same question gets a different answer each time
Without a single reference, an interpretation depends on who is asked. Two teams read the same obligation differently, decisions diverge, and the firm can't point to one authoritative position it consistently applies.
Knowledge goes stale and no one notices
A rule is amended, guidance is updated, an interpretation is superseded — but the note capturing the old position sits unchanged. People rely on it, unaware it is out of date, until a decision made on stale knowledge causes a problem.
Knowledge is disconnected from what it governs
An obligation is understood in one place and implemented in policies and controls somewhere else, with no link between them. When the understanding changes, nobody can see which policies and controls it affects, so implementation drifts from the current position.
Finding the right answer is slow
The knowledge exists somewhere — in a document, a wiki, an inbox — but retrieving the specific passage that answers a question is slow and unreliable. People guess or ask around rather than search, because searching rarely finds it.
How OnyxOne addresses it
Institutional knowledge, captured and kept
Obligations, guidance and the firm's own interpretations are captured as structured, owned entries rather than institutional memory. What the firm understands survives the people who understood it, so knowledge is retained instead of relearned.
One authoritative position, applied consistently
Each obligation and interpretation has a single, governed entry that is the firm's position, so the same question gets the same answer wherever it is asked. Decisions rest on one authoritative reference the firm can point to and defend.
Kept current through review and change
Entries have owners, review cycles and versions, and connect to regulatory change so an amendment prompts the affected knowledge to be revisited. Superseded positions are versioned rather than lost, and people rely on the current understanding, not a stale note.
Linked to the policies and controls it drives
Knowledge is linked to the policies and controls that put it into practice, so when an interpretation changes the firm can see exactly what it affects. Understanding and implementation stay connected instead of drifting apart.
Searchable and cite-able
The knowledge base is structured and searchable, so the passage that answers a question can be found and cited reliably. People retrieve the authoritative position in seconds instead of guessing or asking around.
What's in the module
Turn on what you need and add more as your programme scales.
Structured knowledge entries
Capture obligations, guidance and interpretations as governed, structured entries rather than loose documents or memory.
Interpretation library
Record the firm's own reading of ambiguous or judgement-based provisions as its authoritative position.
Powerful search
Find the specific obligation, guidance or interpretation that answers a question quickly and reliably.
Taxonomy & tagging
Organise knowledge by regulation, jurisdiction, theme and business area so it can be navigated and filtered.
Ownership & review cycles
Assign an owner and a review cadence to each entry so knowledge is deliberately kept current.
Versioning
Version every entry so superseded positions are preserved and the firm can see how its understanding evolved.
Policy & control linkage
Link knowledge to the policies and controls that implement it, so changes flow to what they affect.
Regulatory-change connection
Connect to regulatory change so an amendment prompts the affected knowledge to be reviewed and updated.
Citations & references
Cite source regulation and guidance so an entry's authority can be checked, not just trusted.
Immutable knowledge trail
Record every creation, edit, review and version in an append-only audit history.
The views your team works from
Purpose-built dashboards and views, each answering a question a specific role needs to act on.
A representative layout of the KPI tiles and charts these dashboards present. Figures shown are illustrative examples, not real data.
Knowledge overview
The firm's regulatory knowledge by regulation, jurisdiction and theme, showing coverage and where gaps remain.
Review status
Which entries are current, due for review or overdue, so knowledge is kept deliberately up to date.
Change impact
Where a regulatory change or interpretation shift touches the knowledge base and the policies and controls it links to.
Most-relied-on knowledge
The entries searched and cited most, so the firm can focus assurance on the knowledge it depends on.
Knowledge evolution
The version history of a position over time, showing how and when the firm's understanding changed.
What the platform automates
Rules, workflows, alerts and scheduling that run the routine so your team works the exceptions.
Review-cycle scheduling
Entries are scheduled for review on their cadence and raised to their owners automatically when due.
Change-triggered review
A connected regulatory change prompts the affected knowledge entries to be flagged for revision automatically.
Linkage propagation
When an entry changes, the linked policies and controls are flagged for review automatically so implementation keeps pace.
Stale-entry alerts
Entries past their review date are surfaced automatically, so knowledge does not go stale unnoticed.
Version capture
Each material edit is captured as a new version automatically, preserving the prior position without manual effort.
Where AI helps the analyst
Assistive, decision-support features that speed up the work on the record. Suggestions are always reviewable, and a person stays in control of every decision.
Semantic search assistance
Helps find the most relevant entry for a question by meaning rather than keyword alone, for the user to read and confirm against the cited source.
Cited answer drafting
Drafts a plain-language answer from the knowledge base and cites the entries behind it, which a person verifies before relying on it — it never invents a position.
Gap and staleness surfacing
Points out where knowledge looks thin or overdue for review, so the function can prioritise, without deciding the firm's positions itself.
The enterprise workflow
A defined, end-to-end process with clear ownership at every stage.
Every result, decision and override is captured against the record it belongs to.
Capture
Obligations, guidance and the firm's interpretations are captured as structured entries, each with an owner and its source references.
Organise
Entries are tagged by regulation, jurisdiction, theme and business area so knowledge can be navigated, filtered and found.
Link
Each entry is linked to the policies and controls that put it into practice, connecting understanding to implementation.
Search & apply
Teams search the knowledge base to find the authoritative position and cite it in decisions, policies and cases.
Review & update
Owners review entries on their cycles and when regulatory change prompts it, versioning the position as it evolves.
Propagate change
When an interpretation changes, the linked policies and controls are flagged so implementation keeps pace with understanding.
What your team gains
Knowledge that outlasts people
Capturing interpretations and obligations as governed entries means the firm's hard-won understanding survives the departures that used to take it away.
One authoritative answer
A single governed entry per obligation means the same question gets the same answer everywhere, on a position the firm can point to and defend.
Never relying on a stale note
Owners, review cycles, versioning and a link to regulatory change keep entries current, so people apply the present understanding, not a superseded one.
Understanding tied to practice
Linking knowledge to the policies and controls it drives means a changed interpretation shows exactly what it affects, so implementation doesn't drift.
Answers found in seconds
A structured, searchable base means the passage that answers a question is retrieved and cited reliably, instead of guessed at or asked around.
A defensible knowledge record
Versioned entries with sources and an audit history let the firm show what it understood, when, and why — evidence of a deliberate, governed approach.
Industries it serves
Works with your existing systems
Described as capabilities — OnyxOne connects to the systems your deployment requires, configured per implementation.
- Connects to regulatory change so an amendment prompts the affected knowledge entries to be reviewed and updated
- Links knowledge to the policies and controls that implement it, so a changed interpretation flags what it affects
- Backs the obligations library with the underlying interpretation and guidance behind each obligation
- Draws source regulation, guidance and reference documents from the document repository and cites them
- Surfaces the authoritative position through your existing search and collaboration tools where teams work
Security, compliance & reporting
Security & data handling
- Knowledge entries and their history are encrypted in transit and at rest, with access governed by role-based permissions.
- Sensitive interpretations can be restricted to named compliance and legal roles where a position is not for general distribution.
- Who can author, edit or approve a knowledge entry is permission-controlled, so the firm's authoritative position cannot be changed without authority.
- Every creation, edit, review and version is written to an append-only audit history, so how the firm's understanding evolved is fully traceable.
- Superseded positions are versioned rather than deleted, preserving what the firm understood at any past point.
- Retention of knowledge entries and their history is configurable to your regulatory obligations.
Compliance support
- Supports a consistent, documented interpretation of regulatory obligations across the firm
- Provides an authoritative, versioned record of the firm's regulatory positions for examination
- Keeps regulatory knowledge aligned with change through connected review cycles
- Underpins the obligations, policies and controls that implement the firm's understanding
- Evidences a deliberate, governed approach to interpreting and applying regulation
Reports & exports
- Knowledge-coverage reports by regulation, jurisdiction and theme
- Entry-review status reports showing what is current and what is due
- Interpretation-change reports with the affected policies and controls
- Version-history and evolution reports per entry
- Search and usage reports showing what knowledge is most relied on
- Knowledge audit-trail and citation reports
How to get the most from it
Capture the interpretation, not just the rule
The rule is public; the firm's reading of it is the valuable part. Record why the firm takes a position, so the reasoning survives the person who formed it and can be applied consistently.
Give every entry an owner and a review date
Knowledge without an owner goes stale unnoticed. Assign both, so entries are deliberately revisited rather than trusted long after the world moved on.
Link knowledge to what it governs
Connect each entry to the policies and controls it drives. Knowledge disconnected from implementation lets the two drift, so a changed position never reaches practice.
Version, don't overwrite
Preserve superseded positions as versions. What the firm understood at a past point is exactly what a regulator or an internal review may need to see later.
Questions, answered
What belongs in the knowledge base?
The regulatory obligations, guidance and — most valuably — the firm's own interpretations of them: how the firm reads an ambiguous provision, which guidance applies where, and why it takes a given position. It captures the understanding that usually lives in people's heads so it is retained and applied consistently.
How does it stay current?
Each entry has an owner and a review cycle, and the base connects to regulatory change so an amendment prompts the affected knowledge to be revisited. Superseded positions are versioned rather than lost, so people rely on the current understanding rather than a stale note that was never updated.
How does knowledge connect to policies and controls?
Entries are linked to the policies and controls that put them into practice. When an interpretation changes, the firm can see exactly which policies and controls it affects and flag them for review, so understanding and implementation stay connected instead of drifting apart.
How is it different from the document repository?
The document repository stores the source documents themselves; the knowledge base structures what those documents mean for the firm — the obligations, interpretations and positions — in a searchable, linked form. The two work together: the knowledge base cites and draws on documents held in the repository.
Can we trust the answers it gives?
Entries cite their source regulation and guidance, so an authoritative position can be checked rather than merely trusted, and every change is versioned and audit-logged. The knowledge base presents the firm's own governed positions; applying judgement to a specific situation remains the firm's responsibility.
Related modules
See Regulatory Knowledge Base in your programme
Book a walkthrough and we'll show how this module fits your policy, workflows and obligations — then scope an implementation.